|Article I - Name
Section 1. The Society is a continuation of the Society of Military Accountants and Statisticians (founded 12 May 1949) which will henceforth be referred to as the predecessor organization.
Section 2. The name of this organization shall be the American Society of Military Comptrollers, San Diego Chapter. Military comptrollership is defined as the profession of comptrollership in the Department of Defense and the Coast Guard, to include the field of financial and general management, accounting, finance, budgeting, programming, reporting, statistics, auditing, cost analysis, management analysis, and supporting activities in management, industrial engineering, automatic data processing, operations research, systems analysis, and such other fields as the National Council may designate.
Article II - Purpose
Section 1. The purpose of the society is to afford a means by which members who are engaged in comptrollership/finance (other related fields) in the Department of Defense and Coast Guard in the San Diego area may, through the application of advanced knowledge, techniques, and sound management, assist in maintaining and improving the high standards of financial management throughout the Department of Defense; to foster a spirit of goodwill and good fellowship and traditions growing out of their service together.
Section 2. To meet these objectives, the Society and its local chapters will conduct meetings and conventions, exchange correspondence and issue publications in which ideas and professional information concerning military comptrollership can be exchanged and discussed.
Article III - Membership
Section 1. There shall be five classes of membership:
- A. Active
- B. Life
- C. Associate
- D. Honorary
- E. Corporate
Section 2. Active members shall be (or shall have been) commissioned officers, warrant officers, enlisted personnel and civil service employees who are (or have been) required to exercise their abilities in the field of military comptrollership/finance (other related fields) and who, to remain in good standing, have paid the appropriate dues and fees.
Section 3. Life members shall be: (a) those active members who (1) have been in good standing for 20 years, or (2) paid the dues therefore as fixed by the National Council; (b) life members of the predecessor organization, or (c) past National Presidents. Life members shall have all rights and privileges of active members.
Section 4. Associate members shall be persons who, though not qualified for active or life membership demonstrate an interest in the military financial or other related fields and who, remain in good standing, have paid the appropriate dues and fees.
Section 5. Honorary members shall be persons who have made an outstanding contribution to the advancement of military comptrollership but are either ineligible or would not otherwise be expected to join. Nominations for honorary membership require the approval of the National Council of the Society. Honorary members of the predecessor organization retain their honorary membership in the Society. Honorary Members have the right to speak at meetings but not to make motions, vote or hold any office in the society.
Section 6. A member who brings discredit upon the Society shall be expelled from membership by a two-thirds vote of the members, as defined in ARTICLE V.
Section 7. A member who fails to pay the prescribed annual dues within a period of three months shall be suspended. If the cause for suspension is not rectified within one year from the delinquency, the member shall be dropped from the Chapter. A member who resigned, or has been suspended or expelled, shall forfeit all privileges in the Society, and all his or her rights in the assets of the Society shall cease and terminate.
Section 8. A member in any category may speak at meetings, but only active and life members are eligible to make motions, vote, or hold elected office in the Chapter.
Section 9. Corporate Members shall be corporations which demonstrate an interest in the military comptrollership field and who to remain in good standing, have paid the appropriate dues and fees.
Section 10. The following membership categories have voting rights: active, life, associate and corporate.
Article IV - Chapter Officers [elected]
Section 1. The elected Chapter officers are President, Executive Vice President, and Administrative Vice President, Secretary, Treasurer and National Chapter Representative. No person shall become an elected Chapter Officer unless that person is an active or life member in good standing.
Section 2. Elected Officers, except Treasurer, shall serve for a one-year term commencing 1 October each year, or as close to 1 October as practicable. To maintain accountability, the Treasurer will serve a two- year term. All Officers may serve successive terms if elected by the membership voting process. Should any office other than that of President become vacant during the one-year term, the President, with the concurrence of the Executive Board, may appoint a member in good standing to fill the office for the remainder of the year.
Section 3. Any elected officer will be considered to have resigned that position if said officer has two consecutive unexcused absences at Executive Board or Committee meetings called in accordance with Articles II or III of this Constitution and fails to fulfill his or her duties as outlined in the By-Laws, having been unanimously determined by the remaining Board members. Excused absences are designated by the President.
Article V - Chapter Officers [appointed]
Section 1. The appointed offices shall be a Newsletter Editor, an Information Technology (IT) Coordinator, a Certified Defense Financial Manager (CDFM) Coordinator and, as required, Special Events Coordinator(s). The President, with the concurrence of the voting members of the Executive Board, shall appoint these positions. No person shall become an appointed Chapter Officer unless that person is an active or life member in good standing. The President, with the concurrence of the other elected officers, reserves the right to rescind these appointments.
Section 2. Any appointed officer will be considered to have resigned that position if said officer has two consecutive unexcused absences at Executive Committee meeting called in accordance with Articles II or III of this Constitution and fails to fulfill his or her duties as outlined in the By-Laws, having been so unanimously determined by the Executive Board. Excused absences are designated by the President.
Article VI - Special Assistants
Section 1. The President and Vice President may appoint special assistants, provided said assistants are approved by Executive Board. Appointments expire at the end of the fiscal year, or as directed by the Executive Committee. As is the case with Chapter Officers, no individual may hold a position of special trust unless that person is a member in good standing.
Article VII - Executive Board
Section 1. The Executive Board shall be the senior leadership and policy-making body of the Chapter and consist of the elected officers, including any officer appointed to an elected position under the provision of Article IV, Section 2.
Section 2. The Executive Board shall meet no less than bi-monthly. The President may call additional meetings as necessary for the Board only.
Section 3. The Executive Board will determine policy and effect decisions by voting procedures in Article IX, Section 2.
Article VIII - Executive Committee
Section 1. The Executive Committee shall be the Executive Board, when combined with the appointed officers, including Special Assistants. The appointed members are strongly encouraged to attend Executive Committee meetings even though they are not entitled to vote.
Section 2. The Executive Committee shall meet at the call of the President, but not less than quarterly.
Article IX - Voting
Section 1. General Membership.
- No business requiring approval of the general membership will be transacted in the absence of a quorum. For the Chapter, a quorum shall be a majority of the total all members with voting privileges. A majority vote shall require a simple majority of the votes cast, ignoring blanks and abstentions. In the event of a tie, the Executive Board will cast a single vote, determining that vote by the procedures outlined in Article IX, Section 2. A two-thirds vote shall require two-thirds of the votes cast, ignoring blanks and abstentions.
- The Administrative Vice President will determine a quorum for the general membership.
- Elected and appointed officers are entitled to vote in general membership proceedings.
- A majority vote shall suffice for all business, except where other requirements are specified in the Constitution or By-Laws.
- Members with voting privileges may designate another voting member as proxy for a specific voting event. Such designation will be in writing, e.g. email, and must be provided when any proxy votes are cast.
Section 2. Executive Board
- The Board shall vote on all matters not specifically reserved to the general membership in the Chapter By-Laws.
- No business requiring approval of the Board will be transacted in the absence of a quorum, which shall be five  , including any assigned proxies. A majority vote shall require a simple majority of the votes present, ignoring abstentions. Absent Board members may assign another Board member as proxy, to either vote as pre-pre-determined by the absent member or to vote as self-determined, as designated by the absent member. The absent Board member will advise the Chairman in writing (including email) of designations of proxy.
- At the discretion of the President, the Board may engage in electronic discussion, either in real-time, e.g. chat, or as a series of email exchanges over a reasonable period of time, culminating in a vote, provided a quorum is available to vote.
Article X - National Constitution and By-Laws
It is the intention that the Constitution of the San Diego Chapter conforms to the National Constitution and By-Laws. In case of conflict, the National Constitution and By-Laws shall take precedence. If an issue is not addressed in the Chapter Constitution or By-Laws, the Chapter will apply and be bound by that issue’s provision(s) in the National Constitution and By-Laws.
Article XI - Amendments
This constitution may be amended by a two-thirds vote of the voting membership,as defined in Article IX.
Article XII - The By-Laws
The provisions of this Constitution may be implemented by such By-Laws as may be considered necessary, which shall become effective when adopted by a majority of the members, as defined in Article IX.